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How do I prepare a poster for printing?

how to prepare poster for printing

How do I prepare a poster for printing?

Do you need to prepare a poster for printing? Cool. What used to be the domain of the select few, such as advertising agencies, design specialists and graphic artists has now been liberalised such that anyone can do so and almost anyone will be able to print posters which they have designed themselves.

Over the years, the process has become easier, more affordable and within the reach of the average Joe. Anyone with a smartphone and a computer can whip up a poster on their own, and send it for printing. Even if you don’t have access to a professional graphics editor such as Photoshop, there are free alternatives such as GIMP, Paint, Canva and more. You can find them listed here.

Having said that, there are a few rules to take note of when you are preparing your artwork. In this article, we have come up with 5 things to keep in mind when you are preparing your poster for printing.




There are 2 parts to preparing a poster for printing – the Art and the Science of it.

The ART of preparing a poster: creativity and aesthetics. Here’s where you inject beauty into the frame, splash your ideas across the canvas and design to your heart’s desire. Make it beautiful. Make it pop. If you’re designing a poster to promote a product or for marketing purposes, then bring attention to the marketing message. Design with the objective in mind. Have a call-to-action.

The SCIENCE of preparing a poster: the specifications and technical aspect of ensuring your poster will print out properly. In the 5 things we cover, it will assist you in preparing the science of printing a poster.



There are 2 color modes in most graphic editors such as Photoshop that you need to know – RGB and CMYK. RGB color mode is suitable when you are designing for the web or for display on a digital screen. CMYK is suitable when you are designing for print output. This is because printing machines use CMYK color (CMYK = cyan, magenta, yellow and black). The CMYK color properties will relay to your printer how to mix ink to produce the shades in your design.

If your photos are in RGB, fret not. You can select to change the color mode in Photoshop to CMYK. Go to Image > Mode > CMYK Color. This will convert your file from RGB to CMYK color mode.

Change RGB to CMYK color mode

Change RGB to CMYK color mode



Start off right by preparing the canvas accurately. Image size (in centimetres or inches. the width and height) and Image resolution (pixels/inch) will prepare the poster correctly so that it prints out nicely and clearly. You must not expect to design a poster in A5 size and print it out in A1 size without the images appearing blurred and pixelated. That will be so disappointing.

Decide what is the correct size that you want to design for. If it is A2 size (as shown in the screenshot below), then the width will be 42cm and the height will be 59.4. For more information on other poster sizes, refer to our post on Common Poster Sizes.

Choose Image Size for Printing Poster

Choose Image Size for Printing Poster

For the resolution, you can select minimum 150 pixels/inch. This is also referred to as 150dpi. For large format printing, 150dpi is sufficient. If you are preparing artwork for offset printing (brochure, namecards, flyers), then we suggest 300dpi. A yardstick for this is: ‘the higher the better’. (However, if it’s too high, the file size will be HUGE!) Just don’t send artwork in 72dpi.. the printout might be blurred and undesirable.



After you’ve done the artwork, check on your side if the images will turn out fine. Zoom into the graphics at 66.7% on your screen and visually go over every part of the poster. Is it clear? Is it sharp? The sharpness of the details, the text and the images you see on your screen at 66.7% is a close indication of how the printout will appear.

If it’s all good, great! You are ready to send the poster in for printing!

Checking Artwork for Poster

Checking Artwork for Poster



We suggest that you save the file in both PSD and JPEG file format. (Please see footnote below as well..)

PSD file will retain your artwork in its working file mode, with all the layers for text, photos and colors separate. So if you should need to go back to your artwork at a later date and make changes, edit it, you can. Be sure to save a PSD version for your safekeeping.

JPEG file is what you will send over for printing. JPEG file will not be as big in size as the PSD file. In the JPEG file, all the layers will be flattened, so the printers will only see one flattened artwork. The printers won’t be able to edit or tweak the artwork, so this ensures that no text will go out of alignment, etc. Save the JPEG file in the highest option for Quality (’12’) and you are good! You can email that file over to your printer to have your poster printed.

Save as PSD and JPEG file

Save as PSD and JPEG file

* If you are more well-versed with Photoshop & Illustrator, we will actually love to receive your file in Photoshop EPS file or high-resolution PDF file. You can export your file to a high-resolution PDF file from most programs, especially Photoshop & Illustrator. If you are not very sure on this portion, feel free to give us a call or email us so we can clarify further.



We also emphasize on choosing the right printing partner. Find one who is easy to communicate with, offers a lot of support and cares about getting you the output and quality that you need.

We have often heard of horror stories where the printing partner simply received the file from the designer or customer and simply went ahead to print it without spotting errors in the file or asking the customer to double-check on design in the poster that seemed not in place. Sometimes it comes down to common sense, but usually we narrow it down to one thing: Caring for the Customer.

At Pullupstand.com, we check through every file sent to us, ensure all is in order, and even send a visual back to the customer. The customer checks through the visual and has to give us the final confirmation that all is in order with the artwork, before we proceed to print the poster.

Choosing the Right Partner to Print

Choosing the Right Partner to Print

There are many finishing options that you can select for your poster:

• Do you want it to be mounted on foamboard, or non-mounted?

• Do you want it matt-laminated (95% of customers do) or gloss-laminated?

• Do you want it to be framed? Or mounted with capping?

• Do you need a display stand to hold it up for you?


Prepare a poster for printing

Prepare a poster for printing

Prepare a poster for printing

Prepare a poster for printing

Prepare a poster for printing

Prepare a poster for printing


All said and done, enjoy the process!

Let us know if you need any assistance. 😀


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21 Goals at an Exhibition



Here are 21 specific goals that can be achieved by your company at an exhibition :



• Get on the radar of the media so they know that you are there at the exhibition

• Generate coverage from your presence at the exhibition. Do you have a new product to launch? What’s the angle that makes it newsworthy?

• Build relationships with members of the media before, during and after the exhibition. It will come in very useful in the long-run.



• Test the market on a new product you are launching. What’s the response like? What can be improved? Take copious notes so you know what to improve and refine on when you go back to the drawing board.

• Research your marketing campaign and see what others are doing too. How can your ideas be improved?

• Discover perceptions from the market and also market awareness of your brand. Talk to many people and discover perceptions.



• Identify and recruit new distributors or partners. This is a great time to reach out and create new channels.

• Support your current sales channel while you are at the exhibition.

• Build your reputation as a partner.



• Create or raise market awareness of your brand

• Position or reposition your brand. An exhibition is a great time to make a splash or announcement.

• Educate / Demonstrate. Make use of your stage to share and educate.

• Boost investor perceptions. Being involved in exhibitions shows you have arrived.

• Develop new markets that you want to get into.



• Build relationships with current customers

• Educate customers

• Upsell and cross-sell customers

• Collect customer testimonials

• Re-sell lapsed customers



• Generate sales leads

• Make direct sales

• Build a contact database


A4 Mini Pull Up Stand

A4 Mini Pull Up Stand

The A4 mini pull up stand is the light and portable desktop version of our popular Pull Up Stand. It is easy to keep and easy to set up in mere seconds.

For more enquiries on this product, please email us at info@pullupstand.com



A4 Mini Pull Up Stand

A4 Mini Pull Up Stand


The A4 mini pull up stand is great for placing on the table at exhibitions, where your other marketing collaterals such as brochures and flyers are displayed. After using, you can roll it back in and store compactly, knowing that the print will be protected because it is kept safe and snug inside the base of this stand.


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How to Fix a Stainless Steel Clip Banner Stand?

How To Fix a Stainless Steel Clip Banner Stand?

The stainless steel clip banner stand has a heavy base weighing 12kg and this comes in handy in outdoor areas that can get a bit windy. Most lightweight stands or display items might topple over or fly in the face of the wind, but the stainless steel clip banner stand will remain standing, displaying your poster or banner.

It comes with 2 adjustable clips to hold your poster or banner and is very flexible in handling posters or banners of various sizes. To hold large banners, you can use 2 or 3 of these stands to hold up the sides. A great looking and versatile display stand.

The video below shows how to assemble the stainless steel clip banner stand:

In most cases, you do not need to assemble or disassemble the stand. When you purchase the stainless steel clip banner stand from us, we will deliver it to you assembled, unless you require it to be stored in your warehouse and need it more compact. In most cases, our customers want the clip banner stand delivered to retail outlets and ready to use, so we will deliver it assembled.

Assembling is not difficult. You just need to screw the pole into the base of the stand, and fix the 2 clips on. The sections of the pole are locked when you rotate clockwise, and unlocked when you rotate counter-clockwise. It really is very simple to use.

Stainless Steel Clip Banner Stand


One of the benefits of using this stand is how easy it is to change your posters and banners that you wish to display. The top and bottom clips easily release the display poster or banner, and you can put up a new one. You can change them daily if you wish to. It only takes a few seconds to get it done.


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